Academic Department Coordinator
Full-time, 40 hours per week, year round position, grade 20, salary commensurate with experience and qualifications
The Academic Department Coordinator (ADC) supports the administration of the Department of Economics. Ensures the efficient operation of the department office by serving as the first point of contact for the department, managing daily business, and maintaining resources and records. Facilitates smooth administration of the department by collaborating with other offices, scheduling business, and supporting faculty in searches, reappointment and tenure cases. Assists in managing the logistics of the curriculum, student enrollment, and major requirements. The ADC is the public face of the economics department, and fosters a respectful, inclusive, and welcoming environment via daily interaction with diverse members of the College community.
- Serve as the first point of contact in the economics department
- Maintain inventory, supplies, and department common spaces
- Maintain department files and electronic resources, including confidential materials
- Manage budgets, process invoices, and track expenses for department accounts
- Manage and process student appointments and payroll
- Respond to departmental inquiries
- Serve as department liaison to the College community (e.g. Dean of the Faculty, Registrar, Controller, Facilities, Catering, Student Affairs)
- Assist in faculty searches by coordinating search process logistics for candidate review, interviews, and communication
- Assist in reappointment and tenure cases by managing the course evaluation process for non-tenured faculty, maintaining comprehensive records, and assisting the department in preparing materials for review
- Schedule and coordinate department events including receptions, dinners, and visiting speakers
- Attend department meetings and support the Chair in preparing relevant materials
- Support faculty and the Chair with occasional and less common administrative items such as equipment requests, external reviews, etc.
Curriculum and Major Support
- Provide information about the major in response to student or faculty inquiries
- Administer economics major records and declarations of the major
- Assist in coordinating scheduling and listing of economics courses
- Oversee proficiency exam and assist in managing enrollment in core classes
- Coordinate comprehensive exam, honors program, and student prizes
- Assist faculty and the Chair in managing issues that arise with respect to student enrollment, credit, major declarations, etc.
- High School Diploma or equivalent
- 2 to 4 years of related experience, including accounting and/or budget management
- Excellent interpersonal, verbal and written communication, and diplomacy skills
- Excellent organizational and time management skills
- Accuracy and attention to detail
- Sensitivity to issues of confidentiality
- Ability to take initiative, work independently, and work collaboratively
- Proficient in Microsoft Office with the ability to learn new software programs
- Commitment to diversity and inclusiveness
- Associate's or Bachelor's Degree
- Five or more years of related experience
- Experience with Datatel, Business Objects, EMS, etc
APPLICATION INSTRUCTIONS Interested candidates should submit a cover letter, resume, and the names and contact information (e-mail and/or telephone number) for three professional references. Applications will be reviewed until position is filled.
Amherst College is an equal opportunity employer and encourages women, persons of color, and persons with disabilities to apply. The College is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 49 states, plus D.C., Puerto Rico and the Virgin Islands, and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst a great place to work, learn and live!