The Springfield Museums, located in Springfield, MA has an immediate opening for a Grants Coordinator; this is a full-time 40 hour position. This position reports to the Director of Development.
In collaboration with the Director of Development, the Grants Coordinator is responsible for the creation and management of a well-coordinated, strategic development plan to cultivate and solicit support from foundations, corporations, and government sources.
Essential functions of the position include but are not limited to the following:
- Ability to manage multiple grant related activities simultaneously
- Collaborate with Development staff to establish funding priorities and work closely with various Museums’ departments to identify and engage potential funders.
- Research and identify sources of support and proactively seek new opportunities to generate new proposals based on guidelines and interests.
- Maintain and strengthen long-term partnerships and existing relationships, and identify new contacts within all three sectors.
- Develop grant proposals based on the Museums’ operating and program funding needs and as aligned with the criteria of funding agencies.
- Oversee the facilitation of grant proposals, including assembling research, data collection, writing, budget information and supporting materials.
- Serve as lead writer for grants, letters of intent, concept papers, reports, follow-up letters, thank you letters and other grant-related documents as needed.
- Produce and coordinate grant tracking reports for strategic planning and budget management purposes.
- Provide grant editorial assistance and application guidance to project managers.
- Maintain accuracy of donor/prospect tracking systems and database for corporate, foundation, and other constituents, while maintaining confidentiality of donor information.
- Work closely with the Advancement Committee.
- Assist with occasional evening and weekend events.
- Assist the Director of Development with other projects as needed.
Qualifications include but are not necessarily limited to:
- A Bachelor’s Degree is required, as is a strong interest/knowledge in museums, an advanced degree is desirable.
- A minimum of three years of experience in grant writing within a museum, a cultural organization or an educational institution with knowledge of foundations and funding sources essential.
- Ability to implement programs with independence and latitude within approved goals and objectives.
- Knowledge of development software and the ability to implement and train staff on its use required; experience using Altru or Blackbaud software preferred.
- Self-motivated, creative and entrepreneurial with the ability to advocate passionately on behalf of the mission, values and work of the Museums.
- Superior verbal, written and interpersonal skills. Excellent presentation skills and comfort with public speaking.
- Ability to work productively with diverse constituencies as well as government agencies and the public.
- Regular interactions with all departments and senior staff; ongoing dialogue with committee and board members and other volunteers.
- Represent the Museums at numerous community events and meetings; regular contacts with members, donors, corporate and community leaders.
- Normal office conditions with evening and weekend hours; and traveling as necessary.
Interested candidates should submit their cover letter and resume to Heather Cahill at
by Friday, May 28, 2021.
The Springfield Museums is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace, dedicated to fair and inclusive employment practices for all individuals.
Location/Region: Springfield, MA