Plans and manages the budget, personnel, and general administrative functions for the MassNanoTech (MNT) Institute/Institute for Hierarchical Manufacturing (IHM) and its externally funded programs. The Finance and Business Manager is accountable for accounting, policy compliance, reporting, cash flow analysis, budget development, and budget forecasting for day-to-day operations and for existing sponsored research programs and proposal development. These activities require independent decision-making and subsequent justification to the director and research sponsors.
- Acts as primary business and finance administrator for the Institute’s externally-funded research activities, serving in a leadership role by interacting effectively with a diverse group of people, including faculty, staff, students, higher level administration, and outside parties from other universities and industries. Manages the overall fiscal operations of the Institute which includes overall budget development, management and monitoring of all departmental fiscal activities involving complex budgets and complex financial situations. Interprets, implements, and monitors compliance with federal regulations. Makes budgetary recommendations/decisions. Handles, subcontracts, and interacts with sponsoring agencies. Directs grad students, post docs, and PIs to ensure spending is in compliance with University, State, and Federal rules and regulations.
- Performs analyses, forecasts, and projections and prepares reports for short- and long-term fiscal planning. Oversees collection and integration of data into spreadsheets to provide up-to-date and accurate grant information to principal investigators and industry sponsors and to monitor the flow of funds. Prepares reports for outside organizations and, in coordination with Controller’s Office, prepares external reports for cost sharing, state invoicing reports, and quarterly reporting to grant and industry sponsors. Fulfills reporting and deliverable requirements, grant and contract changes, extensions, and amendments.
- Works with faculty to identify and resolve budget and compliance issues and reporting requirements.
- Compiles, coordinates, and develops budget and financial information for new grant proposals. Assists faculty with the pre-proposal preparation and tracks proposal submission information. Ensures that proposals comply with funding agency guidelines, internal policies and procedures, and deadlines.
- Maintains all department fiscal records, including implementing and managing internal financial and accounting systems, policies, and procedures. Oversees all Procurement and Controller’s Office activities, including Contracts for Services, Sole Source Justifications, journal entries, account reconciliation, and requisition approval. Ensures that unallowable expenditures are not charged to grants.
- Liaises with Principal Investigators, Controller’s Office, Procurement, Office of Grant and Contract Administration, and various off-campus personnel to establish, execute, and manage federal grant contracts, with various subcontracts, and state and industry contracts. Works closely with the subcontractors from other universities and industries to see that the proper budgets, and budget justifications are in order so that the subcontracts can be executed.
- Coordinates and monitors procards for the department.
- Acts as a resource for all participants in the Mass Nanotech Institute/ Institute for Hierarchical Manufacturing (faculty, staff, students) with regard to budget, administrative, and fiscal matters.
- Departmental Liaison for all Financial and PeopleSoft updates.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
- Bachelor’s degree in accounting or a related field with five to eight (5-8) years of relevant experience.
- Ability to plan and initiate workflow and to work autonomously with minimal direction; ability to exercise independent judgment on all business management matters and to solve problems and implement new systems.
- Ability to communicate effectively and work collaboratively within a diverse environment.
- Excellent spreadsheet skills. Willingness to learn more technology skills to improve efficiency of financial and reporting operation. Knowledge of the University’s financial, human resources, and grant administration systems is strongly preferred.
- This position is grant funded and contingent upon continued funding.
- 37.5 hours per week.
- Required to work some nights and weekends.
- This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement.
PSU Salary Ranges
Special Instructions to Applicants
Along with the application, please submit a resume, cover letter, and contact information for three (3) professional references. The search will remain open until filled.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.