Job Description
Executive Assistant to CEO, Reinsurance Firm, Boston, Mass/Local Remote
The CEO of a well- financed reinsurance firm is looking for an exceptional Executive Assistant. This is a unique opportunity for a professional who is an exceptional communicator with a “high touch” support mentality. The ideal candidate has at least 8 years of experience supporting a busy C-Suite executive and has worked as the liaison to a Board of Directors and has managed investors, preferably in the finance space. This is a local remote position, going into the downtown Boston office a few times a month or when the CEO wants to meet depending on what’s going on.
About the Job:
- Be the “right hand” to the CEO as a true gatekeeper, handling complex calendar management, prioritizing meetings and appointments, and handling communications on her behalf
- Arrange domestic and international travel, including detailed itineraries,
- Manage inbox and craft emails on her behalf
- Prepare materials and manage all logistics for board of directors’ meetings and investor meetings
- Follow-up on projects and initiatives with key internal stakeholders making sure deadlines are met and key initiatives are tracked
- Expense reporting
- Oversee special projects for the CEO
- Some personal work; Ad hoc projects
About You:
- Minimum 8 years’ experience as an Executive Assistant to a busy C-Suite executive, preferably in the finance space.
- Bachelor’s Degree
- Experience being a liaison to a Board of Directors and investors
- Demonstrated ability to manage competing priorities with discretion, efficiency, and impeccable attention to detail
- Microsoft Office Suite; Excellent Project Management skills; Excellent PowerPoint skills
- Exceptional written and verbal communication skills
- Highly resourceful, proactive, and adept at anticipating needs and providing “high touch support
- Warm, poised, and professional and calm
- Compensation: Base Salary plus Discretionary Bonus, comprehensive benefits package.