Managing Director, Budget & Contracts

Health Resources in Action Inc

Boston, MA, USA

Published: 6/14/2022

Full Time

Job Description

Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA offers exciting, engaging, and challenging employment opportunities for facilitators, trainers, researchers, analysts, policy specialists, grant managers, and more. People come to HRiA because of our commitment to advancing health equity and inspiring work; they stay for our wonderful clients, partners, and dedicated and dynamic staff. With our growing portfolio of high-impact work, person-centered policies, and generous benefits, our team continually invests in making HRiA a great place to work. Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.

Benefits:

HRiA offers strong benefits to its employees, including:

Competitive salaries,
Health, dental, and vision insurance,
Retirement plan,
Short-term, long-term, and life insurance,
Paid Family and Medical Leave,
Vacation starting at 4 weeks, plus office closure during the last week of December,
Flexible summer hours,
13 paid holidays.

Position Description:

HRiA is seeking a Managing Director, Budgets and Contracts who will serve as a key financial leader, overseeing budgeting, forecasting, reporting, analysis, and compliance for this large and complex public health nonprofit. HRiA’s annual operating budget is over $45 million with an additional $15 million in pass-through grants. HRiA manages diverse and complex revenue streams of federal, state, and local government contracts, fees for service, and restricted grants.

The Managing Director will design and implement financial systems and reporting, offering actionable insights across the organization and driving strategic decision-making. This is a fantastic opportunity for a strategic and collaborative leader who can set a vision for a best-in-class budgeting and contracts function that promotes accessible, timely data, and financial stewardship.

With 2-3 direct reports, they motivate and guide a talented team of 14 staff and report to the Chief Financial Officer (CFO).

This position will have the flexibility of working remotely from home and/or in our Boston office. There is a strong preference for candidates who are available during standard business hours of 9:00am-5:00pm EST. The salary range for this position is $125,000-$150,000, depending on experience and skills.

Duties & Responsibilities:

Department & Team Management

Lead and manage a 14-person Budgets & Contracts department, including hiring, staff assignments, team development, planning, and evaluation.
Supervise and develop 2-3 department leaders.
Work closely with Managing Director, Accounting to coordinate and integrate budgeting, invoicing, expense tracking, and revenue management with other finance functions.
Work with the CFO and other finance team leadership to establish and realize a finance vision and goals.
Maintain regular communication with CFO, CEO, vice presidents, and other programmatic leaders regarding budget and contracting issues.
Ensure quality customer service and accurate, timely information is provided both internally and externally.

Systems & Policies

Streamline budget and contracting processes and systems, optimizing the functionality and integration of HRiA’s finance tech stack (with Workday Adaptive Planning as the lead enterprise resource planning system).
Work with HRiA’s operations team, IT vendors, finance leadership, and other cross-functional teams to regularly review and enhance finance systems.
Document and update budget and contracting policies and procedures, communicate policies to HRiA staff in a timely and accessible manner, and ensure compliance.
Regularly review, enhance, and enforce strong controls across all financial processes.

Financial Planning & Analysis

Develop, update, and ensure the accuracy of the organizational budget.
Monitor revenue and spending against budget, highlighting budget variances, risks, and opportunities.
Conduct forecasting for the organization at both enterprise and department levels, conducting analyses of budget vs. actuals vs. forecast.
Drive decision-making by providing accessible reporting and insights, highlighting risk and opportunity via dashboards and key performance indicators.
Work with finance and program staff to develop and/or review high profile project/contract budgets.
Conduct ad hoc analyses and modeling to support new initiatives and long-term strategic planning.
Prepare financial reports and analyses for external clients, senior management, finance committee, and board of directors.
Co-lead regular budget and forecasting meetings with senior leadership.

Contracting & Compliance

Oversee client, subcontractor, and consultant contracting; review and approve modifications to standard clauses.
Ensure proper execution of contracts and oversee compliance with contract terms and government regulations.
Oversee contracts database and ensure timely invoicing, reporting, and consistency with budget data.
Serve as point person for funder audits and reviews.
Oversee state registrations, annual reports, and other filings, including the Federal Indirect Rate Proposal.

Other

Participate as a member of the ~35-member Senior Leadership Team (vice presidents and managing directors) to guide organizational strategy and management.
Perform other duties as assigned.

Candidate Qualifications

Education:

A Bachelor’s Degree in accounting, business administration or related field with a minimum of 12 years’ experience in nonprofit finance, or
A Master’s Degree in accounting, business administration or related field with ten years’ experience in nonprofit finance, and
A minimum of five years’ experience in management and supervision.

Technical knowledge, skills, and experience, including:

Experience maximizing the use of a financial ERP and promoting seamless integrations with all finance systems—experience with Workday Adaptive Planning highly preferred,
Nonprofit fund accounting and GAAP,
Advanced Microsoft Excel and Office 365,
Systems, policy and procedures, and report development,
Experience managing a diverse set of revenue sources, including Federal grants,
Experience supervising, coaching, and developing staff,
Ability to effectively communicate financial data , systems, and policies in an accessible manner,
Ability to produce clear and effective written work.

Personal and professional characteristics, including:

Commitment to HRiA’s mission and values,
Demonstrated systems thinking with experience improving upon financial systems to promote seamless operations,
Customer-service mindset, with ability to center the needs of both internal and external stakeholders,
Strong interpersonal skills, with the ability to collaborate with and inspire a diverse team
Demonstrated ability to prioritize and coordinate multiple projects simultaneously while maintaining vigilant attention to due dates and details,
Ability to work independently, be self-motivated, and to delegate appropriately,
Demonstrated resourcefulness, creativity in problem-solving and overall good judgment,
A commitment to valuing diversity of thought, backgrounds, and perspectives,
High level of integrity, handling sensitive information in a confidential manner.

Procedure for Candidacy:

To apply, submit your resume and cover letter online.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.