Job Description
Job Description
Location: Hooksett/Manchester
Type: Part time, in office (15 hours a week)
About the Role
We are a growing database consulting company in Hooksett looking for a proactive Office Administrator to be the operational backbone of our team. This role is critical to keeping our office running smoothly and helping improve and maintain the administrative systems that allow our engineering team to stay focused on delivering great work.
You will manage day to day office operations on a part time basis while supporting finance, HR, and hiring processes as the company scales. This role is ideal for an experienced administrator who takes pride in organization, anticipates problems before they arise, and is looking for flexible, part time work in a growing company.
Key Responsibilities
Office Operations
- Ensure the office is fully stocked with supplies at all times
- Handle daily office resets including trash and recycling
- Coordinate with external vendors for cleaning, maintenance, and seasonal services such as snow removal
- Act as the main point of contact for office related issues
Finance and Administration
- Track and organize digital expenses with accurate documentation
- Match receipts to bank statements and maintain clean financial records
- Process biweekly vendor payments and support basic accounting workflows
HR Support
- Manage employee PTO tracking and records
- Coordinate benefits enrollment and ongoing updates
- Maintain and update the Employee Handbook and internal policies
- Handle sensitive employee and financial information with discretion and confidentiality
Hiring and Onboarding
- Assist the CEO with interview scheduling and candidate coordination
- Conduct initial screening calls using prepared questions
- Assist with Day 1 onboarding for new hires including hardware setup, account access, and documentation
Culture and Team Experience
- Plan and coordinate monthly company lunches
- Help foster a welcoming, organized, and positive office environment
- Assist with researching and coordinating venues for the annual company offsite.
Qualifications
- 3 or more years of experience in office administration, operations, or office management
- Startup or small company experience is a plus
- Strong working knowledge of Outlook and Teams
- Familiarity with basic accounting, payroll, or expense management tools
- Highly organized with strong attention to detail
- Trustworthy and discreet with confidential information
- Proactive mindset with the ability to identify and solve problems independently
Why Join Us
As part of a small team, you will have real ownership and visibility into how the company runs, without the expectations of a full time role. You will have the opportunity to shape internal processes and improve how the business operates day to day.