Job Description
Job DescriptionExecutive Assistant
Location: Waltham, MA (100% Onsite)
Pay Range: $35.50 - $41.75/hr
Contract: 1-year contract with strong likelihood of extension; potential for permanent conversion
About the Role
We're seeking an experienced Administrative/Executive Assistant to provide high-level support to two senior global leaders within a cutting-edge Genomic Medicine organization. This role is ideal for someone who thrives in a fast-paced environment, excels at managing complex priorities, and enjoys being the operational backbone of a team.
You will work onsite in Waltham, MA, partnering closely with scientific teams, executives, and cross-functional stakeholders to ensure smooth day-to-day operations. This is a highly visible role with long-term potential.
What You'll Do
- Manage dynamic executive calendars, including scheduling, prioritizing, and resolving meeting conflicts
- Coordinate internal and external meetings, onsite/offsite events, and seminar speaker logistics
- Arrange domestic and international travel and prepare detailed itineraries
- Process expenses, invoices, and administrative financial tasks
- Support recruitment activities: interview scheduling, onboarding, and offboarding
- Maintain organized SharePoint and Microsoft Teams environments
- Manage departmental distribution lists and communications
- Handle confidential information with professionalism and discretion
- Serve as a key partner to Business Partners, Functional Heads, and R&D teams to ensure operational excellence
What We're Looking For
- 5-10+ years of administrative or executive assistant experience (10+ strongly preferred)
- Experience supporting senior leaders or C-suite executives
- Bachelor's degree required (Master's accepted)
- Proven success managing fast-paced, highly complex calendars
- Strong proficiency with Microsoft Office, Teams, and SharePoint
- Experience with Concur, Workday, eBuy, EasyInvoice is a strong plus
- Excellent communication skills, professionalism, and a positive, proactive approach
- Highly organized with strong attention to detail and ability to manage multiple priorities
- Comfortable working 100% onsite in Waltham, MA
Why This Role Is Great
- Highly visible support for global leaders in an innovative scientific environment
- Long-term contract with a strong likelihood of extension
- Potential for permanent hire based on performance
- Opportunity to be deeply embedded in a cutting-edge therapeutic organization
- Supportive leadership known for valuing long-term contributors
Pay Details: $35.50 to $41.75 per hour
Search managed by: Nicole Russ
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.