Job Description
Job Description
About the Role:
The Mailroom Clerk plays a critical role in ensuring the efficient handling and distribution of all incoming and outgoing mail within our health care services facility. This position is responsible for accurately sorting, logging, and delivering mail and packages to the appropriate departments and personnel in a timely manner. The role requires meticulous attention to detail to maintain the integrity and confidentiality of sensitive information contained in correspondence. The Mailroom Clerk supports the overall operational flow by managing alphanumeric data entry related to mail tracking and filing. Ultimately, this position contributes to the smooth communication and logistical functions essential to patient care and administrative efficiency.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in mailroom operations or a similar clerical role.
- Basic proficiency in alphanumeric data entry and record keeping.
- Ability to read and interpret written instructions and labels with legibility.
- Demonstrated ability to work well in a team environment.
Preferred Qualifications:
- Proficiency with mailroom management software or related digital tools.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks efficiently in a fast-paced setting.
Responsibilities:
- Daily pickup of mail from local post office.
- Receive, sort, and distribute incoming mail and packages promptly and accurately to designated departments and staff members.
- Prepare outgoing mail by sorting, labeling, and ensuring proper postage and documentation are applied.
- Maintain accurate records of all mail transactions using alphanumeric data entry systems to track delivery and receipt.
- Collaborate effectively with team members and other departments to resolve mail-related issues and improve mailroom operations.
Skills:
The required skills such as mail sorting, incoming mail handling, and alphanumeric data entry are essential for accurately processing and tracking all mail items daily. Legibility is critical when reading labels, addresses, and instructions to ensure correct delivery and filing. Working well in a team environment facilitates smooth coordination with colleagues and other departments, enhancing overall mailroom efficiency. Preferred skills like familiarity with health care privacy regulations help maintain confidentiality and compliance in handling sensitive information. Additionally, proficiency with mailroom software and strong organizational abilities support effective management of mail flow and documentation.