Job Description
Job Description
Job Title: Administrative Assistant II (Hybrid)
Duration: 12 months of contract with possible extension or conversion
Location: Boston MA 02108
Hours: 8:00 am - 5:00 pm (M – F)
Job Description:
The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America & Customer satisfaction & Quality. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization.
Key Responsibilities
Calendar & Scheduling Management
- Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts.
- Organize internal and external meetings, video conferences, and travel schedules.
Travel Coordination
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare travel expense reports and ensure compliance with company policies.
Communication & Correspondence
- Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests.
- Draft, edit, and proofread correspondence, presentations, and reports.
Meeting Preparation & Support
- Prepare agendas, briefing materials, and presentations for leadership meetings.
- Record and distribute meeting minutes and follow up on action items.
Project & Administrative Support
- Assist with special projects, research, and data analysis as requested by executives.
- Maintain confidential files and records with the highest level of discretion.
Cross-functional Coordination
- Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives.
- Support organizational events, leadership offsites, and strategic workshops.
Qualifications & Skills
Education: Bachelor’s degree or equivalent experience.
Experience: Minimum 5+ years supporting senior executives in a global organization.
Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).
Ability to handle sensitive information with discretion.
High level of adaptability and problem-solving skills.
Key Competencies
- Professionalism and confidentiality.
- Ability to work independently and manage multiple priorities.
- Strong interpersonal skills and cultural awareness.
- Proactive and resourceful in anticipating needs.
Company DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.
Based in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities
Company Description
Select Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.\r\n\r\nBased in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities