Job Description
Job DescriptionSalary:
Why Chinburg?
Founded in 1987 by Eric Chinburg, Chinburg Properties is a dynamic and growing company based in the Seacoast region of New Hampshire, with projects and properties throughout NH, ME, and VT. Over nearly four decades, weve evolved from a small local builder into one of the most trusted names in quality development, construction, renovation, and property management. Our success is rooted in building strong relationshipswith customers, employees, and business partners alike.
Chinburg is recognized for its innovative approach to development and commitment to best practices, including sustainable and green building principles. Our expanding team includes professionals from diverse educational and industry backgrounds, including graduates of Northeastern University, Wentworth Institute of Technology, the University of New Hampshire, and MIT. We are deeply committed to professional growth and development for all employees.
At our core, Chinburg remains a family-founded company that embraces new team members as part of our extended family. We value individuals who bring warmth, professionalism, and a strong sense of purpose to their work.
Position Summary
The Insurance & Compliance Administrator supports Chinburgs risk management and compliance efforts by managing insurance documentation, coordinating with brokers and carriers, and maintaining accurate compliance records across the organization. This role ensures insurance coverage is current, regulatory requirements are met, and all related documentation is complete, accurate, and well-organized.
Key Responsibilities:
Insurance Administration
- Coordinate with insurance brokers, carriers, and internal teams to ensure adequate and timely coverage.
- Maintain and track insurance policies, certificates of insurance, and related documentation.
- Collect, review, and record vendor insurance certificates for construction and property management divisions; track renewal dates and issue timely requests.
- Maintain a database of tenant insurance certificates and follow up on renewals.
- Acquire lien waivers for construction commitments over $25,000 using Level Set.
- Assist with insurance claim reporting and processing.
- Monitor policy expiration dates and coordinate renewals with brokers and leadership.
Compliance
- Maintain compliance records and ensure accurate and timely filing of required documentation.
- Support internal and external audits and inspections by providing requested materials.
- Assist in implementing and monitoring internal compliance procedures and controls.
- Coordinate and file state annual reports for all corporate entities.
Administrative & General Support
- Maintain organized insurance and compliance files, both digital and physical.
- Prepare reports, summaries, and presentations related to insurance and compliance activities.
- Assist with preparation and issuance of 1099s.
- Provide administrative support for risk management, compliance, and special projects as assigned.
- Perform other duties as required.
Qualifications & Key Expectations
- Associates or bachelors degree in Business, Risk Management, or related field, or equivalent work experience.
- 2+ years of experience in insurance administration, compliance, or a related field.
- Experience in construction or property management environments preferred.
- Working knowledge of insurance processes, including certificates of insurance, renewals, and claims handling.
- Strong organizational and time-management skills; able to manage multiple priorities and deadlines.
- Detail-oriented with excellent recordkeeping skills and an accounting or bookkeeping mindset (accounting experience helpful but not required).
- Proficient in Microsoft Office Suite; experience with insurance portals, compliance tracking systems, and databases preferred.
- Effective written and verbal communication skills.
- Demonstrated ability to collaborate with internal teams, vendors, brokers, and tenants.
Core Competencies
- Attention to Detail: Ensures accuracy and thoroughness in documentation and reporting.
- Accountability: Takes ownership of assigned responsibilities and follows through on commitments.
- Collaboration: Builds effective working relationships with brokers, carriers, and internal stakeholders.
- Confidentiality: Handles sensitive and confidential information with discretion.
- Problem-Solving: Identifies issues proactively and develops practical, effective solutions.
Physical Demands
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional lifting of files or materials up to 20 pounds.
Physical Demands:
- NA (Not Applicable)
- Frequent (30-70% of the time)
- Constant (over 70% of the time)
- Seldom (1-10% of the time)
- Occasional (10-30% of the time)
Sitting Frequent
Standing Frequent
Walking -Frequent
Driving/Forklift - Seldom
Lifting <25# - Seldom
Lifting 25-50# - Seldom
Lifting >50# - Seldom
Carrying <25# - Seldom
Carrying 25-50# - Seldom
Carrying >50# - Seldom
Pushing/Pulling - Seldom
Climbing stairs - Occasional
Climbing ladders - Seldom
Working at heights/balancing - Seldom
Bending/twisting at waist - Occasional
Kneeling/Squatting/Crouching - Occasional
Crawling - Seldom
Reaching above shoulder - Occasional
Repetitive hand/arm movement - Occasional
Handling/Grasping - Seldom
Fine finger manipulation Seldom
Seeing - Constant
Talking - Constant
Hearing - Constant
The above statements are intended to describe the general nature and level of work performed. This job description does not represent an exhaustive list of all responsibilities, duties, and skills assigned to this position. This position description is not intended as and does not create a contract of employment between the company and any individual employee. The company reserves the right to change this position description at any time within its sole discretion.
Equal Opportunities:
Chinburg is an Equal Employment Opportunity Employer that is committed to diversity, equity, and inclusion. We take unbiased action to offer employment and advancement opportunities to all applicants, without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or ability status. Our methods for hiring include ensuring that all available opportunities are fairly promoted via online globally available channels in a manner accessible to all potential applicants.