Job Description
Our client is looking for an Office Administrator to join their mission-based organization. They are looking for someone who is motivated by the opportunity to grow within an organization and to contribute by getting involved in many different activities.
Job Responsibilities:
- Collaborate with operating team to oversee external bookkeeping partners for check processing, payables, deposit logs, and financial reporting.
- Accurately handle uploads to the positive pay platform to ensure prompt vendor payments.
- Maintain oversight of the operations budget, especially regarding purchases and supplies, with cost efficiency in mind.
- Partner closely with operations to provide high-level administrative support, acting as a gatekeeper and calendar strategist.
- Serve as a liaison between project managers and vendors by supporting administrative workflows, procurement documentation, and invoice tracking.
- Design, refine, and implement operational procedures and internal systems, collaborating across departments.
- Support new employee onboarding (in-person and remote) in coordination with operations.
- Manage facilities maintenance, renovations, and space planning, ensuring an efficient and functional workspace.
- Maintain and track document storage and retention processes to ensure regulatory compliance.
- Develop and manage vendor relationships to secure excellent service and cost-effectiveness.
- Coordinate updates to the organization’s website and manage email marketing platforms
- Maintain and ensure accuracy of the CRM, entering donor contributions and generating standard reports.
- Collaborate with a third-party public relations consultant on content and materials for various platforms, including digital and print media.
- Organize and facilitate team gatherings such as the annual retreat, seasonal events, and staff engagement activities.
- Assist in planning and executing community engagement efforts including ribbon cuttings, webinars, panels, and more.
- Support donor communications through CRM-generated mailings and acknowledgments.
Qualifications:
- Bachelor's degree required.
- Experience with Microsoft Office including Excel and Word
- 2-3 years of related work experience
- Able to work occasional evenings and weekends