Administrative Manager (Finance, IT & Operations)

Job Description

Job DescriptionSalary:

Job Summary

We are seeking a highly organized, driven Administrative Manager to oversee key internal functions including finance, administrative operations, and IT coordination. This role is ideal for someone with a strong finance background who is ready to expand their scope, take ownership, and grow into a larger leadership role within a fast-growing service-based company.

This is a hands-on, high-impact position with significant growth opportunities for the right candidate.

Key Responsibilities

Finance & Accounting

• Manage Accounts Receivable (AR) and Accounts Payable (AP)
• Oversee timekeeping and coordination with an external payroll provider
• Maintain accurate financial records and reports
• Build, improve, and document finance systems and processes
• Ensure financial accuracy, organization, and compliance

Administrative & Operations Management

• Oversee day-to-day administrative functions
• Create structure, workflows, and documentation for internal processes
• Support leadership by keeping operations organized and running smoothly
• Act as a central point of coordination across departments

IT & Systems Coordination

• Oversee internal tools, software, and systems
• Coordinate with external IT or system vendors as needed
• Troubleshoot basic operational system issues and ensure efficiency

Qualifications & Experience

• 35 years of experience in bookkeeping, finance, or administrative management
• Strong experience with AR/AP and financial operations
• Experience in a service-based business (plumbing, HVAC, construction, or similar) is a plus
• Highly organized with excellent attention to detail
• Comfortable managing multiple priorities and wearing multiple hats
• Strong communication and problem-solving skills

Ideal Candidate Traits

• Strong work ethic and sense of ownership
• Positive, solution-oriented mindset
• Self-starter who can work independently with minimal supervision
• Reliable, trustworthy, and growth-focused
• Interested in long-term career development and leadership opportunities

Why Join Us

• Immediate impact role with real responsibility
• Exposure to finance, IT, and operations
• Clear growth and advancement opportunities
• Work directly with leadership
• Join a company that values quality, accountability, and continuous improvement