Job Description
Job Description
Administrative Coordinator
Direct-Hire / Permanent position
Robert Half contact: Drew.Schroll@RobertHalf com.
Work Model: Fully onsite 5 days per week in office. Mon-Fri 8a-430p schedule (some flexibility)
Our client is looking for a detail-oriented Administrative Coordinator to oversee office operations and support essential administrative tasks for their real estate/property management location in the Hatfield/Northampton/Hadley area. This is located in the business office at a beautiful townhome community, working alongside the Business Manager and Leasing Agent, handling all administrative and customer service responsibilities for this location. This role involves managing critical functions such as rent collection, document organization, and insurance tracking, while ensuring smooth day-to-day office operations. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities efficiently.
Responsibilities:
• Oversee and manage rent collection processes
• Maintain and track Certificates of Insurance to ensure compliance and accuracy.
• Organize and manage document filing systems to maintain efficient record-keeping.
• Update and maintain resident files with accurate and timely information.
• Manage office supplies and equipment, identifying cost-saving opportunities to enhance efficiency.
• Coordinate scheduling and calendar management to ensure seamless appointment organization.
• Answer and handle inquiries through a multi-line phone system professionally and promptly.
• Support office organization by maintaining an orderly workspace and contributing to overall operational improvements.
Desired experience:
- 2+ years of administrative and/or customer service experience
- Comfortable speaking with tenants in person/email/phone
- Tech/computer savvy
- Comfortable in a small office environment / team player / chip in to help wherever attitude
Our client is targeting an hourly rate of $23hr for this position. This position also offers a benefits package, 401k match, and a generous amount of paid time off.
For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
Administrative Coordinator
Direct-Hire / Permanent position
Robert Half contact: Drew.Schroll@RobertHalf com.
Work Model: Fully onsite 5 days per week in office. Mon-Fri 8a-430p schedule (some flexibility)
• Proven experience in office administration or a similar role.
• Strong organizational skills with attention to detail.
• Proficiency in managing document filing systems.
• Ability to handle rent collection processes effectively.
• Experience in answering and managing multi-line phone systems.
• Skilled in scheduling and calendar management.
• Familiarity with Certificates of Insurance management.
• Excellent communication and interpersonal abilities.
For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.