Administrative Assistant/Payroll Clerk

Job Description

Job Description

Administrative Assistant/Payroll Clerk

A.F. Amorello & Sons, Inc. is a family owned, midsize heavy roadway construction, site development and paving company located in Central Massachusetts and is seeking a highly motivated, detail-oriented individual who enjoys compiling and analyzing data. The position involves weekly payroll operations and project job costing.

Job Description:

Ø Reconcile Cross Job Report – Ensure electronic field logs have been created for prior week and verify field employee labor hours for accuracy. Follow up with field Superintendents to resolve any variances.

Ø Reception and field miscellaneous phone calls.

Ø Assist Controller and Staff Accountant with miscellaneous tasks.

Ø Import field employee and equipment hours into Spectrum – Resolve import coding errors i.e., missing jobs, phases, cost types. Work with Controller and Estimator/Project Managers to resolve discrepancies to ensure any changes have been accounted for on the Cost and Revenue side of the job.

Ø Reconcile Spectrum’s calculation of employees’ individual payroll checks to third party processor, ADP.

Ø Process and distribute weekly certified payrolls to customers.

Ø Process unemployment claims.

Ø Maintain MassDOT’s Equitable Business Opportunities Application weekly.

· Update contract employees and contract labor hours.

· Provide monthly reporting to Estimator/Project Manages detailing Current Contract goals vs. Project Actuals i.e., Minority, Female.

· Record payments to DBE’s and ensure payments are acknowledged by DBE.

· Ensure DBE’s are submitting their certified payrolls and updating EBO.

Requirements:

Ø Experience with B2W Track & Estimate, Spectrum preferred

Ø Microsoft Excel

Ø Great communication skills

Experience in the construction industry preferred