Job Description
Job DescriptionSalary: $67,000-$73,000
Appleton Corporation (subsidiary of The OConnell Companies, Inc.) has been providing comprehensive & responsible property, facility, & asset management services since 1974 has an opening for a Property Manager in Springfield, MA.
POSITION SUMMARY
The Property Manager is responsible for the day to day operations for a two hundred forty nine (249) unit elderly, Project Based, Section 8 property. Responsibilities for day-to-day operations include; staff supervision, maintaining occupancy and corresponding waitlist. Financial oversight to include monthly rent collections and operating within the propertys owner approved budget. Experience with Section 8 with COS designations is required.
ESSENTIAL JOB FUNCTIONS
- Knowledge of Microsoft Office and OneSite property management software to prepare reports of cash receipts, rent rolls, aged tenant receivables, A/R summaries, security deposit recaps, move ins, move outs, certifications, and re-certifications.
- Maintenance of the availability waiting list for building occupancy.
- Responsible for supervising all site staffs daily responsibilities and overseeing the operations of the site.
- Performs all required verifications to determine the qualification and rental amount for each resident/household.
- Prepares rent reconciliation on a monthly basis. Complete and submit monthly vouchers to HUD for subsidy payment.
- Assist maintenance department in coordinating apartment inspections, painting program, extermination program, re-carpeting program, and daily work orders.
- Assist in budget preparation and monitoring of building expenses to stay within budget.
- Inspect apartments upon move-outs and move-ins and report any discrepancies.
- Follow up on delinquency reports and send to supervisor for appropriate action.
- Assist assigned staff and Regional Property Manager in coordinating resident activities including meetings, resident functions, etc.
- Prepare for and assist in the annual Project Management Review, Management Occupancy Review, Compliance reviews and HUD REAC inspection conducted by Mass Housing or any external Monitoring Agencies.
- Prepare Weekly Reports and forward to Compliance Manager.
- Always display a professional appearance and attitude for all property staff supervised and all prospective and current residents.
- Occupancy Maintain occupancy at established levels as directed by the management of Appleton Corporation.
- Completing marketing plans as requested
- Shopping local competitors
- Ensure that established sales/leasing techniques and methods are used effectively and by the Assistant Manager where appropriate
Property Manager will follow the following guidelines
- Meet, greet, and interview prospective residents in a professional manner
- Show available units when open
- Accept rental applications for review and approval
- Provide new residents with an orientation to the residential guidelines of the apartment community.
- Assist the Resident Service Coordinator in designing, implementing, and maintaining a resident retention program(s).
- Hold weekly staff meetings.
- Perform other similar or associated duties as responsibility necessitates or as assigned.
VALUES
- Provide a high level of service for both external and internal customers and clients
- Exhibit a spirit of teamwork
- Contribute ideas for department success
QUALIFICATIONS
Knowledge of typing, basic bookkeeping, and computerized accounting systems, as well as standard office procedures.
Equivalent to high school plus broad ongoing specialized training in Fair Housing, HUD and State regulations.
Two years experience in related field with Section 8 and Fair Housing required.
Prior supervisory experience required.
Knowledge of Microsoft Office and OneSite (or similar) Property Management Software.
Bilingual required.
Appleton Corporation offers a competitive salary & excellent benefits including
- Health
- Dental
- Vision
- 401(k)
- Life insurance
- Paid time off and more
EOE