Job Description
Job DescriptionWe are looking for a detail-oriented Contracts Administrator to join our team in Allston, Massachusetts. In this role, you will oversee the preparation, management, and distribution of contracts, subcontracts, and related documentation while collaborating with various departments to ensure smooth project operations. This position requires strong organizational skills, accuracy, and the ability to meet deadlines in a fast-paced environment.
Responsibilities:
• Create, track, and distribute subcontracts, purchase agreements, and change orders using DocuSign.
• Organize and maintain digital records in DocuSign and other document management systems.
• Provide training to project managers and assistant project managers on contract processes.
• Draft exhibits, coversheets, and other documentation for owner contracts using specialized software.
• Log, file, and distribute owner contracts through ProCore.
• Collaborate with project managers and accounting teams to collect necessary contract information.
• Schedule and coordinate job status reviews for senior management.
• Occasionally assist with reception desk tasks as needed.
• Perform additional duties as required to support team operations.• At least three years of experience in the construction industry.
• A bachelor's degree in business administration, accounting, or a related field is preferred.
• Proven ability to manage time-sensitive tasks with exceptional attention to detail.
• Comprehensive knowledge of insurance policy language.
• Strong organizational and multitasking skills.
• Excellent communication abilities, coupled with initiative and reliability.
• Notary Public certification is an advantage.
• Proficiency in Sage, ProCore, DocuSign, Bluebeam, and Microsoft Office Suite.