Accounts Payable Specialist/Front Desk Receptionist

Job Description

Job Description

The Accounts Payable Specialist/Front Desk Receptionist is a dual role that will oversee our outgoing vendor payments and welcome our high value clients seamlessly into our facility.

A successful candidate will be comfortable with high volume, routine, process driven tasks and the ability to pivot in a dynamic work environment. This candidate will also possess excellent organizational skills, strong communication abilities, a knack for multitasking, and strong attention to detail.

Essential Functions:

• Monitor Accounts Payable email for invoices. Enter payables invoices, match accounts payable invoices, receiver reconciliation and monthly vendor statement reconciliation
• Communicate with vendors regarding payment status, invoice requests, and inquiries as needed
• Assist with payment runs
• Track all inbound & outbound freight charges and billings
• Create new Customer/Vendor accounts in Quantum, verify remit to address, confirm W-9 applicability and verification of forms
• Answer incoming calls and connecting callers with proper internal contacts
• Opening and distributing incoming mail
• Inventory and restock refreshments & supplies in Customer Lounge
• Inventory and restock Office Supply closet
• Inventory and restock of Employee Café supplies
• Provide customer service to clients as they arrive
• Other duties and responsibilities as assigned by the Financial Controller

Required Education and Experience:

· High School diploma/GED

· Excellent written and verbal communication skills

· Proficiency with Microsoft Excel, Word, and Outlook

· General accounting experience, specifically with AP

· 2+ years of relevant work experience

Preferred Education and Experience:

· Aerospace industry experience

· Quantum Control Experience

· Customer service experience