Job Description
Job Description
White Elephant Resorts is looking for a detail-oriented Project Administrator to support our Engineering Department. In this role, you’ll help manage projects, coordinate with vendors, track budgets, oversee inventory, and keep our operational systems running smoothly across all properties.
*Ideal start date January 1, 2026
Key Responsibilities:
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Support Engineering leadership with project coordination
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Review and compare technical proposals
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Manage vendor communication & invoice processing
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Maintain materials catalogs, inventory, and ordering
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Administer HOTSOS work-order software
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Organize digital files, department calendars & fleet maintenance
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Assist with budgets, capital project tracking & permitting
Qualifications:
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Project admin experience (Engineering/Construction/HVAC a plus)
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Strong communication & organizational skills
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Proficiency in Microsoft Office
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Experience with HOTSOS or ADP is a bonus
Applicants should also work well under pressure, be flexible, self-motivated, and have a great sense of humor.
Rated by The Boston Globe as one of the Top Places to Work in Massachusetts, White Elephant Resorts is a collection of elite properties which includes White Elephant Nantucket, White Elephant Palm Beach, The Wauwinet, Jared Coffin House, The Cottages at Nantucket Boat Basin, Nantucket Boat Basin and White Elephant Aspen coming soon.
White Elephant Resorts is a premier employer with spectacular benefits and compensation, including a competitive salary and bonus package; health, vision and dental; paid vacation; vested 401(K) plan; life insurance; long term care; health club reimbursement; dining, retail and hotel discounts and much more.
Join a respected hospitality team and help support the projects that keep our properties operating at their best!