Job Description
Job Description
Our client, a successful law firm with offices all over the country, is seeking a skilled Legal Administrative Assistant to provide exceptional support to a managing partner and another executive in a fast-paced legal environment.
Location: Boston, MA
Salary: $66,000 - $120,000 (depending on experience)
Schedule: Hybrid (3 days in, 2 days remote)
Role: Legal Administrative Assistant
Responsibilities:
- Provide high-level administrative support to a managing partner and an executive, ensuring smooth operations and organization.
- Maintain effective communication and teamwork across departments to ensure seamless collaboration.
- Drafts and prepares highly sensitive and confidential documents, including memoranda, correspondence, pleadings, reports, and other legal materials.
- Takes initiative to ensure the accuracy and completeness of materials, billing invoices, and reports; thoroughly proofreads documents to ensure compliance with firm policies and procedures.
- Demonstrates strong working knowledge of Electronic Court Filing (ECF) systems and adheres to court-specific filing requirements.
- Accurately enters and submits attorney time records in line with firm’s Time Entry Policy.
- Acts as a key liaison and point of contact for clients and external advisors, maintaining professional communication.
- Handles and prioritizes incoming communications including calls, mail, and emails.
- Researches and responds to client or internal inquiries as needed.
- Assists with business development initiatives and related project support.
- Maintains expertise in iManage (document management system), ensuring timely and organized filing of all client-related documents, both electronic and physical.
- Manages attorney calendars, including scheduling and providing timely reminders.
- Coordinates meetings, handling all logistics such as attendee notifications, setup, follow-up correspondence, meeting minutes, and required documentation.
- Prepares materials and develops presentations for meetings and internal/external use.
- Oversees travel arrangements and logistics for attorneys.
- Monitors client budgets, reviews invoices, and processes expense reports accurately and promptly.
Requirements:
- 4 or more years of Legal Administrative Assistant experience required.
- Experience reporting to executives.
- Strong administrative skills (organization, time-management, proofreading, accuracy, detail-oriented).
- Proactive and strong attention to detail.
- Strong verbal and written communication skills.
- MS Word and Outlook, Excel, Power Point, InTapp (Time Entry System), Chrome River (Invoice Payment System) or similar systems preferred.
- High School Diploma required.
- Bachelor’s degree preferred.
- Executive Assistant experience and Paralegal experience are a plus.