Job Description
Job DescriptionSalary:
Why Chinburg?
Founded by Eric Chinburg in 1987, Chinburg Properties is a dynamic and growing company based in the Seacoast region of New Hampshire with projects and properties in NH, ME, and VT. Over nearly four decades, the company has evolved from a small business into one of the most trusted names in quality development, building, renovation, construction management and property management. Chinburg's success is rooted in building strong relationshipswith customers, employees, and business partners alike.
Chinburg is known for its innovative development philosophy and commitment to incorporating best practices, including a strong focus on green building principles. Our expanding team includes professionals from diverse educational backgrounds. In recent years, weve welcomed top talent from respected institutions such as Northeastern University, Wentworth Institute of Technology, and the University of New Hampshire, MIT. On our team, we have experienced professionals from many industries and trade certifications. We have a strong focus on professional development.
At our core, Chinburg remains a family-founded business, and we continue to embrace new employees as part of our extended family. We value individuals who bring warmth and confidence, along with grit and determination, to our team.
Position Summary:The Commercial Leasing Coordinator supports the Senior Commercial Manager in overseeing all aspects of the commercial leasing process, including tenant inquiries, lease preparation, renewals, and coordination of buildouts. This role ensures timely, professional, and efficient handling of all leasing-related activities to support the companys operational goals and maintain strong tenant relationships.
Key Responsibilities:
Commercial Leasing
- Respond to all incoming commercial inquiries for assigned properties received through Talk Properties forms (via the website) and phone calls.
- Utilize and maintain Monday.com to manage and track leasing activity and related tasks.
- Track and organize all incoming website leads, ensuring timely follow-up.
- Assist other managers with data entry and record updates as needed.
- Maintain and update the Commercial Availabilities Board to reflect current property status.
- Track lease expirations and renewals, ensuring timely communication with tenants.
- Prepare and process lease renewals and amendments.
- Post and maintain Craigslist advertisements for commercial availabilities.
- Manage leasing for small offices, including:
- Conducting property showings.
- Drafting and processing leases.
- Assist with commercial buildouts, including coordinating vendors, monitoring timelines and budgets, and tracking invoices.
- Process all commercial applications, including credit checks and preparing applicant summaries for the Commercial Manager.
- Generate reports in Buildium related to commercial assessments and audits.
- Coordinate with Facilities and Tenant Managers to ensure smooth transitions for incoming and vacating tenants.
- Other tasks as assigned.
Perform other duties as assigned.
Education & Experience:
- High school diploma or equivalent required; associate or bachelors degree in business administration, real estate, or a related field preferred.
- 2+ years of experience in commercial leasing, property management, or related administrative support.
- Experience with lease documentation, tenant communication, and property databases preferred.
Skills & Competencies:
- Excellent communication and people skills with a customer service mindset.
- Highly organized with strong attention to detail and follow-through.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems.
- Experience with Buildium, Monday.com, or other property management software preferred.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong problem-solving and analytical skills.
- Professional demeanor and discretion when managing sensitive information.
- Ability to work both independently and collaboratively as part of a team.
The above statements are intended to describe the general nature and level of work performed. This job description does not represent an exhaustive list of all responsibilities, duties, and skills assigned to this position. This position description is not intended as and does not create a contract of employment between the company and any individual employee. The company reserves the right to change this position description at any time within its sole discretion.
Equal Opportunities:
Chinburg is an Equal Employment Opportunity Employer that is committed to diversity, equity, and inclusion. We take unbiased action to offer employment and advancement opportunities to all applicants, without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or ability status. Our methods for hiring include ensuring that all available opportunities are fairly promoted via online globally available channels in a manner accessible to all potential applicants.