Legal Secretary, need litigation experience, great team to work with
Job Description
Job Description
The Boston office of a successful, global law firm is seeking a qualified Litigation Legal Secretary to join their team.
Great place to work with an excellent salary and top notch benefits.
JOB SUMMARY:
The Legal Secretary is responsible for providing administrative support to a team consisting of attorneys and/or paralegals.
EXPERIENCE:
Minimum of 4 years of legal secretarial experience in a Litigation practice, with at least 3 years of experience supporting billing attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software
- Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals
- Create shell documents from Forte for use by attorneys, including, if necessary, automatic numbering through Litera and/or native Word
- Prepare court filings and follow up with attorney service regarding status of filings
- Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals
- Filing of documents with various state and district Courts, as well as courts of appeal
- Create tables of contents and tables of authorities
- Create and maintain current Proofs of Service and Service Lists
- Prepare check requests, new case reports, run conflict checks and open new files
- Daily time entry, as directed by individual team members
- Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
- Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate
- Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
- Answer telephone calls, take notes/messages and redirect calls as appropriate
- Coordinate travel arrangements for attorneys
- Process reimbursements and vendor invoices
OTHER DUTIES AND RESPONSIBILITIES:
- Coverage for secretarial absences and assistance with overflow work within assigned team
- Draft standard correspondence and other documents for team approval and use
- Maintain client lists, contact lists and other electronic databases
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.
Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!
Company Description
Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!