Job Description
Job DescriptionDescription:
Position Title: Project Coordinator
Reports To: Director of Mechanical Construction
Direct Supervisor: SPJ Project Manager
Department: Plan & Spec / Special Projects
Position Summary:
As a Project Coordinator you will play a critical role in supporting the successful execution of both Plan & Spec and Special Projects. This position is primarily responsible for scheduling field labor, managing resources and dispatching field crews, and serving as a central point of contact between project managers, field supervision, customer site contacts, vendors, and subcontractors.
The Project Coordinator will ensure that labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high-quality results that exceed client expectations.
Key Responsibilities:Scheduling & Resource Management:
- Develop, maintain, and communicate daily, weekly, and long-range schedules for field crews across multiple projects and departments.
- Coordinate labor assignments with Project Managers, Assistant Project Managers and Foremen to optimize manpower utilization.
- Monitor upcoming project needs to ensure adequate labor, tools, and equipment availability.
- Assist in forecasting labor needs based on project schedules and backlog.
- Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift.
Dispatching & Field Coordination:
- Manage the dispatching of field crews, ensuring they have the correct information, tools, and materials for successful project execution.
- Support Field Trade Foremen with daily and weekly planning to minimize downtime and maximize productivity.
- Respond promptly to field requests for additional labor or materials as jobsite conditions evolve.
Customer, Vendor & Subcontractor Coordination:
- Serve as a liaison between internal project teams and external customer site contacts to coordinate site access, work schedules, and on-site requirements.
- Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet jobsite schedules.
- Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders.
Administrative & Support Duties:
- Ensure Daily Field Reports by the field crews are submitted timely and accurately.
- Track field labor utilization, identifying potential inefficiencies, constraints or conflicts.
- Ensure compliance with all company policies, safety standards, as well as project & site specific requirements.
- Obtain COI’s for subcontractors and clients
- Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery.
- Coordinate the filing of permits as required including Plumbing, Electrical, Sheet Metal, Mechanical and Building Permits for project based work
- Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal , Mechanical and Building inspections for project based work
- Coordinate and track the scheduling of new equipment commissioning and quality inspections.
Key Competencies:
- Problem Solving & Decision Making
- Organizational & Time Management Skills
- Adaptability & Flexibility
- Collaborative Teamwork
- Customer & Vendor Relations
- Proactive Communication
Requirements:
Position Title: Project Coordinator
Reports To: Director of Mechanical Construction
Direct Supervisor: SPJ Project Manager
Department: Plan & Spec / Special Projects
Position Summary:
As a Project Coordinator you will play a critical role in supporting the successful execution of both Plan & Spec and Special Projects. This position is primarily responsible for scheduling field labor, managing resources and dispatching field crews, and serving as a central point of contact between project managers, field supervision, customer site contacts, vendors, and subcontractors.
The Project Coordinator will ensure that labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high-quality results that exceed client expectations.
Key Responsibilities:Scheduling & Resource Management:
- Develop, maintain, and communicate daily, weekly, and long-range schedules for field crews across multiple projects and departments.
- Coordinate labor assignments with Project Managers, Assistant Project Managers and Foremen to optimize manpower utilization.
- Monitor upcoming project needs to ensure adequate labor, tools, and equipment availability.
- Assist in forecasting labor needs based on project schedules and backlog.
- Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift.
Dispatching & Field Coordination:
- Manage the dispatching of field crews, ensuring they have the correct information, tools, and materials for successful project execution.
- Support Field Trade Foremen with daily and weekly planning to minimize downtime and maximize productivity.
- Respond promptly to field requests for additional labor or materials as jobsite conditions evolve.
Customer, Vendor & Subcontractor Coordination:
- Serve as a liaison between internal project teams and external customer site contacts to coordinate site access, work schedules, and on-site requirements.
- Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet jobsite schedules.
- Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders.
Administrative & Support Duties:
- Ensure Daily Field Reports by the field crews are submitted timely and accurately.
- Track field labor utilization, identifying potential inefficiencies, constraints or conflicts.
- Ensure compliance with all company policies, safety standards, as well as project & site specific requirements.
- Obtain COI’s for subcontractors and clients
- Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery.
- Coordinate the filing of permits as required including Plumbing, Electrical, Sheet Metal, Mechanical and Building Permits for project based work
- Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal , Mechanical and Building inspections for project based work
- Coordinate and track the scheduling of new equipment commissioning and quality inspections.
Key Competencies:
- Problem Solving & Decision Making
- Organizational & Time Management Skills
- Adaptability & Flexibility
- Collaborative Teamwork
- Customer & Vendor Relations
- Proactive Communication