Project Administrator, Project Coordinator

Job Description

About Us

SDC is a boutique construction management firm purposefully dedicated to owners and developers across New England, with concentration of work in Eastern MA. Specializing in mid-market commercial and craft residential development projects that demand both sophistication and efficiency.

Founded in 2017 as a strategic extension of Jumbo Capital Inc., SDC was built on the principle that mid-market projects deserve the same caliber of talent, processes, and technology as large-scale developments.

SDC operates as a full-service construction manager on Residential, Industrial, Self-Storage, Healthcare and Site Enabling projects. At our core, we are a hybrid and undeniably embrace the balance, learning and perspectives gained every day as we operate between traditional construction management and the real estate development process.

Learn more at https://sdcconstruction.com

Job Overview

SDC is seeking a Project Administrator or Project Coordinator, depending on experience, for a full or part-time position.

The Construction Project Administrator provides critical administrative and logistical support to ensure the smooth execution of construction projects from start to finish. This role works closely with project managers, superintendents, and accounting staff to handle documentation, contracts, compliance, and communication among all project stakeholders.

The Construction Project Coordinator supports the successful planning, organization, and execution of construction projects. This role bridges communication between project managers, field teams, subcontractors, and clients to ensure projects are completed on time, within budget, and according to quality standards.

Key Responsibilities

• Prepare, process, and track project documents including contracts, subcontracts, change orders, RFIs, submittals, and purchase orders.
• Maintain organized digital and physical project files, ensuring all documents are current and properly archived.
• Assist project managers with bid solicitation, subcontractor onboarding, and scope review.
• Coordinate and monitor submittal logs, RFI logs, and drawing updates.
• Track project schedules and key milestones; assist with updates and reporting.
• Support closeout documentation, including warranties, O&M manuals, and punch list coordination.
• Prepare, distribute, and track project documentation including submittals, RFIs, change orders, meeting minutes, and progress reports.
• Coordinate communication between architects, engineers, consultants, vendors, and subcontractors.
• Support procurement by reviewing scopes, soliciting bids, and managing material deliveries.
• Review and verify subcontractor invoices, timesheets, and payment applications for accuracy.
• Assist with compliance requirements including permits, insurance certificates, and safety documentation.

Required Skills/Qualifications

• Associate or Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).
• 2–5 years of experience in construction project coordination or administration (commercial or residential).
• Strong knowledge of construction processes, documentation, and terminology.
• Proficient in project management and document control software (e.g., Procore, Bluebeam, MS Project, or similar).
• Excellent organizational and communication skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with strong follow-up and documentation abilities.

Email resumes to careers@SDCconstruction.com.

SDC does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by SDC to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that SDC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.